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Description
- Position Type:
- Full-time
PERSONAL VITAE Darlene M. Headley9325 W. Desert Inn Road, Unit #272Las Vegas, NV 89117(702) 767-2855dmheadley@sitestar.net
Objective: A position to utilize my skills and expertise in a progressive organization that is seeking a professional, enthusiastic, results-oriented executive
Professional Experience:8/18/06 – 9/28/07 Astellas US, LLC – Deerfield, IL
Executive Assistant
Provided administrative assistance to Deputy General Counsel, Assistant General Counsel, and Manager of Corporate Records. Implemented and maintained tracking system for printed promotional materials for review by Regulatory in-house counsel prior to submission to the FDA, NDA, and DDMAC for approval. Finalize all written communication to outside counsel, internal departments, and Federal Drug regulatory agencies. Skillfully prepared statistical data and written reports. Created and tracked expense reports for both domestic and international travel. Composed and tracked approval correspondence for company-wide grant system supporting continuing medical education and charitable donations. Entered and tracked documents/files into company-wide database. Created presentations for training session and national sales meetings. Scheduled appointments, meetings, telephone conferences, both domestically and internationally. Maintained attorneys’/manager’s e-mail correspondence and calendars. Assisted in monitoring Legal Department spending via SAP system. Assisted other attorneys with travel arrangements, typing, contract preparation, etc., as requested. Opened and routed departmental mail. Prepared and distributed weekly departmental schedule. Ordered and maintained office supplies for department. Maintained Illinois and American Bar Association accreditation materials for bi-annual CLE submission. Maintained departmental employee confidential directories. Departmental supervisory administrator for ADP EzLabor time-keeping system.
9/29/02 – 5/121/06 Teachers Health Trust – Las Vegas, NV
Executive Assistant/Subrogation Specialist
Created and maintained active third and first party liability claims files for reimbursement of subrogation lien(s). Performed quarterly review of all existing liability claims files for further follow up and/or closure. Maintained chronological listing of reimbursement funds per annum. Prepared all written communication regarding file maintenance. Performed other Trust-related tasks as delegated by the Chief Executive Officer and Chief Operating Officer.
Darlene M. Headley
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9/6/89 – 6/14/02 Piazza & Associates, Ltd. – Las Vegas, NV
Legal Assistant/Personal Administrative Assistant
Maintained personal scheduling and correspondence, both of a business and personal nature, to firm owner. Responsible for the complete maintenance for a minimum caseload of 55 client files requiring heavy written and telephonic correspondence with insurance industry, medical providers and clients. Negotiated successful settlements of clients’ claims. Responsible for the research and resolution of all subrogation or liened files within the firm.
5/87 – 9/89 Foley & Associates – Las Vegas, NV
Legal Assistant to Senior Partner
Maintained scheduling and correspondence for involvement with the University of Nevada Board of Regents. Drafted and prepared complaints, answers, motions, and other pleadings and documents relative to pending litigation. Prepared status correspondence to clients and opposing counsel. Maintained legal files. Maintained firm-wide calendaring for all attorneys, as well as for all responsive legal actions.
9/86 – 5/87 Jerome McAvoy, Esq. – Skokie, IL
Legal Secretary
Prepared all legal documentation relative to personal injury and aviation litigation. Calendared all responsive motions, drafted and finalized all written correspondence to insurance carriers, clients, and opposing counsel. Maintained accuracy of all legal files. Maintained business checking and trust accounts.
6/84 – 9/86 State of Texas – Office of the Comptroller – Austin, TX
Executive Assistant
Trained in all divisions of tax collection procedures for the State of Texas. Drafted and finalized taxpayer correspondence. Coordinated divisional meetings. Prepared and maintained weekly management report system for 63 field offices’ statewide tax collection efforts and activities. Liaison for legislative activity regarding proposed legislation of state fiscal requirements and proposed taxation increases.
Darlene M. Headley
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Selected Skills and Accomplishments
Ø Highly motivated, energetic self-starter with strong administrative and management background. Experience in fast-paced environments that depend on efficiency, accuracy and dependability.
Ø Ability to work autonomously, manage multiple projects, prioritize workload, and meet tight deadlines.
Ø Initiated and implemented subrogation procedures for expanding non-profit health care claims administrator.
Ø Typing in excess of 75 wpm.
Ø Excellent verbal and written communication skills.
Ø Windows 2005, Windows 2003, Windows 98
Ø MS Word 2005
Ø MS Outlook 2005
Ø ABRA Software (HR based)
Ø Blackstone Court Reporting System
Ø QNXT Data Claims and Reporting System
Ø SAP (Intermediate level)
Ø Siebel Grant System
Ø Power Point
Ø Excel
Ø Team Connect File Management Database System
Ø Concur Expense Reporting System
Ø ADP EzLabor Time Management System
References:
Ø Linda F. Friedman, Esq. – General Counsel – Astellas US, LLC, Three Parkway North, Deerfield, IL 60015 (847) 317-8870
Ø Catherine Wertjes, Esq. – Deputy General Counsel – Astellas US, LLC, Three Parkway North, Deerfield, IL 60015 (847) 317-1256Ø Cynthia Rybak, Esq. – Assistant General Counsel – Astellas US, LLC, Three Parkway North, Deerfield, IL 60015 (847) 317-8558
Ø Gary L. Godfrey – 2920 S. Rainbow Blvd., Suite 180, Las Vegas, NV 89146
(702) 873-0001 or (702) 275-0569
Ø Peter Alpert, Esq., 2950 E. Rochelle Avenue, Las Vegas, NV 89121 (702) 866-6155
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